Let AI Take Meeting Notes. You Focus on The Conversation
Every note taker creates the summary, Recruiterflow’s AI Note Taker converts meeting notes into actions and decisions.
Over 1,700+ Ambitious Agencies Trust Recruiterflow
Feed Context From Your Calls Into The CRM Automatically
Generate & Interact with Call Transcripts
We’ve got the basics right. The AI note taker joins the call, creates transcripts and generates summaries. You can even query the transcript for quick search
Update Data in Your CRM
The AI note taker works with the CRM update agent to update the data automatically. The best part? Recruiters don’t have to do anything
Create Templates That Work for You
Convert the summaries into a format that works best for you. Download it, share it, query it – everything on a single platform
Define Tasks
You can create tasks based on the conversation or assign them to others
Meet the AI Agents on Recruiterflow
CRM Update Agent
Auto-fills missing and outdated profile details from your calls, emails, and activities
Job Change Alerts
Updates records when somebody changes their job and notifies you
Email & Phone Lookup Agent
Automatically finds and adds verified phone & work email
Task Agent
Extracts action items from your meetings and calls and auto assigns follow-up tasks to the right teammate instantly
Submission Agent
Drafts, attaches & sends recruiter-branded candidate submittals in a click, cutting submission time by 70 %
Research Agent
Gathers intelligence on people and companies before any outreach to offer unique insights to close deals
Recruiterflow gives your revenue team an unfair advantage
12-16
Hours/week
saved per recruiter
+80%
Richer candidate/
client profiles
2x
Recruiter
productivity
25%
Faster
time-to-fill
Why Agencies love Our Award-Winning Recruitment Software
“Transitioning from Bullhorn to Recruiterflow was a game-changer for us. Recruiterflow isn’t just another ATS—it’s made our workflows faster and simpler boosting our team’s productivity, making Recruiterflow the backbone of our recruitment process.”
“Recruiterflow’s support is second to none! Nothing is ever too big a challenge. There’s never a problem that the team at Recruiterflow doesn’t try to fix”.
"I’ve been using Recruiterflow, and it’s been a game-changer for streamlining my recruitment process. The automation tools for campaigns to candidates, LinkedIn and email integration, and customizable pipelines make managing candidates and clients so much easier. I love how it cuts down on manual work, letting me focus on building relationships instead of chasing admin tasks."
Highest Rated Software for Recruitment Agencies
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Frequently Asked Questions
What is Recruiterflow AI Notetaker and how does it work?
Recruiterflow AI Notetaker automatically records, transcribes, and summarizes candidate interviews. It joins your calls, captures every detail, and generates structured notes synced directly with your ATS and CRM. This ensures recruiters save time, eliminate manual note-taking, and focus on meaningful conversations with candidates and clients.
Can AI Notetaker automatically take notes during candidate interviews?
Yes. AI Notetaker joins scheduled candidate interviews and takes detailed, real-time notes automatically. It generates transcripts and concise summaries, so recruiters don’t need to type during calls. This allows them to stay fully engaged in conversations while ensuring all important details are documented and ready for review in Recruiterflow.
Which platforms (Zoom, Google Meet, Microsoft Teams) does it support?
Recruiterflow AI Notetaker works seamlessly with major video conferencing platforms including Zoom, Google Meet, and Microsoft Teams. It integrates smoothly into the interview process without requiring extra setup, ensuring recruiters can capture conversations across the most widely used meeting tools without disrupting their workflows.
Is Recruiterflow AI Notetaker secure and GDPR compliant?
Yes. Security and compliance are top priorities. Recruiterflow AI Notetaker uses encrypted data handling and fully adheres to GDPR regulations. Candidate data and transcripts remain private, accessible only to authorized users, ensuring compliance with international privacy standards and maintaining trust between recruiters, candidates, and clients.
How accurate are the transcripts and summaries generated by AI?
The AI Notetaker delivers highly accurate transcripts and concise summaries optimized for recruitment conversations. While accuracy may vary slightly with audio quality or accents, recruiters can rely on clear, structured notes that capture all key points. Summaries highlight candidate skills, experience, and next steps, reducing manual effort and improving consistency.
Can recruiters edit or customize the AI-generated notes?
Yes. Recruiters can review, edit, and customize AI-generated notes directly in Recruiterflow. This flexibility ensures accuracy, allows for personalization, and adapts the summaries to each agency’s workflow. Edits are instantly saved in the system, giving teams full control over final documentation while benefiting from automation’s speed and efficiency.
Does AI Notetaker integrate directly with Recruiterflow’s ATS and CRM?
Absolutely. AI Notetaker is built natively into Recruiterflow’s ATS and CRM. Notes, transcripts, and summaries are automatically linked to candidate and client profiles, ensuring all information stays centralized. This tight integration eliminates manual data entry, improves collaboration across teams, and ensures complete visibility into every interview interaction.
What are the main benefits of using AI Notetaker for recruiting teams?
Recruiterflow AI Notetaker saves time, improves accuracy, and enhances collaboration. Recruiters stay focused on conversations instead of typing notes. Teams gain structured summaries, better candidate insights, and centralized records in the ATS. This leads to higher productivity, faster placements, and improved client and candidate experiences across the hiring process.
Curious to know more? Book a demo and
our team will walk you through everything in detail.
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